HP Printer 'Firmware Out of Date' – How to Update

TL;DR: If your HP printer shows a 'Firmware Out of Date' error, you can resolve it by updating the firmware manually via the HP Support website or automatically using HP Smart or HP Easy Start. Ensure your printer is connected to power and the internet, download the correct firmware, and follow on-screen instructions. Regular updates improve security, compatibility, and performance.

What Does 'Firmware Out of Date' Mean?

When your HP printer displays a 'Firmware Out of Date' message, it means the built-in software that controls your printer’s hardware is outdated. Firmware acts as the bridge between your printer’s physical components and your computer or mobile device. An outdated firmware can lead to performance issues, connectivity problems, or even security vulnerabilities^1. Keeping it updated ensures your printer works smoothly with the latest operating systems and applications.

I often see users ignore this warning, but doing so might cause printing errors or prevent you from using new features. HP releases firmware updates to fix bugs, enhance functionality, and patch security flaws. So, it’s not just a notification—it’s a recommendation for optimal performance.

Why You Should Update Your HP Printer Firmware

Updating your HP printer’s firmware isn’t just about dismissing an annoying message; it brings tangible benefits:

Improved Security: Firmware updates often include patches for vulnerabilities that could be exploited by malware or unauthorized access^2.
Better Compatibility: New firmware ensures your printer works seamlessly with updated operating systems like Windows 11 or macOS Sonoma.
Enhanced Features: Sometimes, updates add new functionalities or improve existing ones, like mobile printing options or ink-saving modes.
Bug Fixes: If you’ve been experiencing random paper jams, connectivity drops, or print quality issues, a firmware update might resolve them.

Ignoring updates might save you a few minutes now, but it could lead to bigger headaches down the line. I always recommend staying current to avoid unexpected problems.

How to Update HP Printer Firmware Manually

If your printer shows the 'Firmware Out of Date' error, here’s how you can update it manually via the HP Support website:

Identify Your Printer Model: Check the label on your printer for the exact model number (e.g., HP OfficeJet Pro 9025e).
Visit HP Support Website: Go to support.hp.com and enter your printer model.
Download Firmware: Navigate to the 'Drivers & Software' section, find the firmware update, and download it.
Run the Installer: Open the downloaded file and follow the on-screen instructions. Ensure your printer is turned on and connected to your computer via USB or network.
Wait for Completion: The update may take several minutes. Do not turn off the printer or computer during the process.

This method gives you control over the update and is useful if automatic updates are disabled or not working.

How to Update HP Printer Firmware Automatically

For a hands-off approach, use HP’s software tools to automate the process:

HP Smart App: Install HP Smart on your computer or mobile device. It will automatically detect and prompt you to install firmware updates when available.
HP Easy Start: This setup tool can also check for and install firmware updates during initial setup or later.
Printer Embedded Web Server (EWS): Some HP printers allow you to enable automatic updates via their web-based management page. Access it by entering your printer’s IP address in a browser.

Automatic updates are convenient and ensure you never miss an important update. I prefer this method for most users because it reduces the chance of errors.

Step-by-Step Guide: Updating Firmware via HP Smart

Here’s a detailed walkthrough using the HP Smart app, which is available for Windows, macOS, iOS, and Android:

Install HP Smart: Download and install HP Smart from the HP website or your device’s app store.
Add Your Printer: Open HP Smart and follow the prompts to add your printer if it isn’t already detected.
Check for Updates: Go to 'Printer Settings' or 'Advanced Settings' and look for a 'Firmware Update' or 'Update' option.
Download and Install: If an update is available, click 'Update' and wait for the process to complete. Your printer may restart automatically.
Verify: After updating, print a test page or check the printer status to confirm the firmware is up to date.

This method is user-friendly and ideal if you’re not comfortable with manual downloads.

Common Mistakes to Avoid When Updating Firmware

While updating firmware is straightforward, avoid these pitfalls:

Interrupting the Update: Never turn off the printer or disconnect it during an update. This can corrupt the firmware and brick your printer.
Using Incorrect Firmware: Downloading firmware for a different model can cause malfunctions. Always double-check your printer model.
Skipping Backups: Although rare, backups of your printer settings (if possible) can save time if something goes wrong.
Ignoring Network Stability: For network updates, ensure a stable internet connection to prevent failed downloads.

I’ve seen many users rush through updates only to face bigger issues. Take your time and follow instructions carefully.

Troubleshooting: What If the Update Fails?

If your firmware update fails or the error persists, try these steps:

Restart Your Devices: Turn off your printer and computer, wait 30 seconds, and restart them.
Check Connections: Ensure USB or network connections are secure. For wireless printers, move closer to the router.
Reinstall HP Software: Uninstall and reinstall HP Smart or printer drivers to fix software glitches.
Reset Printer: As a last resort, perform a factory reset on your printer (note: this will erase custom settings).

If problems continue, visit HP’s support community or contact HP customer service for model-specific help.

Pros and Cons of Updating Firmware

Pros	Cons
Enhances security and functionality	Update process can be time-consuming
Fixes known bugs and issues	Risk of failure if interrupted
Improves compatibility with devices	May reset some custom settings
Often free and easy to perform	Not all updates add visible features

Weighing these, I believe the pros outweigh the cons—updating is generally safe and beneficial.

Case Study: Resolving Firmware Issues on an HP OfficeJet Pro

A user with an HP OfficeJet Pro 8012e repeatedly saw 'Firmware Out of Date' despite trying automatic updates. The manual method worked: they downloaded the firmware from HP’s website, ran the installer, and the error disappeared. The update also resolved intermittent wireless disconnections. This highlights the importance of trying both automatic and manual approaches if one fails.

Firmware Update Checklist

Before updating, ensure you:

Know your printer model
Have a stable power source (avoid battery-powered devices)
Backup printer settings if possible
Close other applications to avoid conflicts
Follow on-screen instructions carefully

This checklist minimizes risks and ensures a smooth update process.

Glossary

Firmware: Permanent software programmed into a hardware device, controlling its basic functions.
HP Smart: HP’s all-in-one app for printer management, including updates.
Embedded Web Server (EWS): A web-based interface for configuring printer settings via a browser.

Conclusion

Updating your HP printer’s firmware is a simple yet crucial task to maintain performance and security. Whether you use the manual method via HP Support or automate it with HP Smart, regular updates keep your printer running smoothly. Don’t ignore that 'Firmware Out of Date' warning—take a few minutes to update and enjoy hassle-free printing.

CTA: Visit HP Support today to check for firmware updates for your printer model.

FAQ

Q: How often should I update my HP printer firmware?
A: Check every 3-6 months or whenever HP notifies you. Critical updates may be released more frequently.

Q: Can outdated firmware cause printing problems?
A: Yes, it can lead to connectivity issues, poor print quality, or incompatibility with new devices.

Q: Is it safe to update firmware over Wi-Fi?
A: Yes, but ensure a stable connection to avoid interruptions.

Q: What if my printer isn’t listed on the HP Support website?
A: Contact HP customer support for assistance; you may have an older or discontinued model.

Q: Will updating firmware delete my printer settings?
A: Usually not, but it’s wise to note down custom settings like Wi-Fi passwords beforehand.

Q: Can I revert to an older firmware version?
A: Generally, no. HP does not recommend downgrading firmware due to potential compatibility issues.

References

My Personal Experience with HP Firmware Updates

As someone who's maintained multiple HP printers over the years, I've found that firmware updates are often the unsung heroes of printer maintenance. I remember one instance where my OfficeJet Pro was constantly dropping its Wi-Fi connection – something that drove me crazy for weeks. After trying all the usual troubleshooting steps, I finally checked for firmware updates and discovered there was a specific patch addressing exactly this connectivity issue^2. The update took less than 10 minutes and completely resolved the problem.

Step-by-Step: What I Actually Do During Updates

When I perform firmware updates, here's my exact process:

Preparation Phase: I always check the HP Support website first to see what the update actually fixes^1. Some updates are minor bug fixes, while others address security vulnerabilities – knowing this helps me prioritize.
Connection Check: I physically connect via USB if possible, even on wireless printers. I learned this the hard way after a Wi-Fi dropout during an update once required a factory reset.
Monitoring: I never walk away during the update. The progress bar might freeze temporarily (which is normal), but I stay nearby in case something goes wrong.
Post-Update Testing: I always print a test page and run a nozzle check afterward to ensure everything is working properly.

Pros and Cons: My Honest Assessment

Pros:

Security Improvements: The most important benefit in my opinion. Printers can be vulnerable points in home networks, and firmware updates often patch these security holes^1.
Bug Fixes: I've seen updates resolve everything from paper feed issues to color calibration problems.
New Features: Sometimes you get pleasant surprises – like added mobile printing options or improved energy-saving modes.

Cons:

Time Consumption: The process isn't instant. Between downloading, preparing, and installing, it can take 15-30 minutes of active attention.
Small Risk of Failure: While rare, failed updates can temporarily brick your printer until you can perform a recovery.
Occasional Regression: I've had one update that actually introduced new minor issues while fixing others (though a subsequent update resolved these).

Comparison: Manual vs Automatic Updates

Having used both methods extensively, here's my breakdown:

Aspect	Manual Updates (HP Support)	Automatic Updates (HP Smart)
Control	Full control over timing and version	Automatic, sometimes when you least expect it
Awareness	You know exactly what's being updated	Might miss what changes are included
Reliability	More stable in my experience	Occasionally fails if connection drops
Convenience	Requires active effort	Set it and forget it
Safety	Can research updates first	Installs immediately without review

I personally prefer manual updates for critical printers (like my home office unit) but use automatic updates for less critical devices. The manual approach lets me schedule updates during downtime and read release notes first^1.

When Updates Go Wrong: My Recovery Process

I've only had one firmware update fail completely, but here's what I learned:

Don't panic: Most HP printers have recovery modes
Keep power steady: Never unplug during an update, even if it seems stuck
Have backup: Know your printer's model number exactly for support calls
Recovery mode: Many HP printers can be forced into firmware recovery by holding certain buttons during power-up

The one time I needed support, HP's online chat was surprisingly helpful and walked me through the recovery process.

My Recommendation After Years of Experience

Based on my experience, I recommend checking for firmware updates quarterly for most users. For heavy-use or business printers, monthly checks are better. The few minutes invested have saved me hours of troubleshooting and frustration over the years. Just make sure you're downloading directly from HP's official support site to avoid any compatibility issues or security risks^2.

HP Printer ‘Firmware Out of Date’ – How to Update in 5 Simple Steps